The Cleveland International Film Festival (CIFF) is seeking an Events Coordinator to build and deliver select special events by contracting, timelining, and managing select events. This role will work closely with Operations, Executive Leadership, and special projects teams at Festival events across Cleveland (like film screenings, panels, industry events, receptions, and lounges). This role will help to shape CIFF’s event planning by contributing to processes, protocols, guidelines, and goals within the Operations Department.
| Title: | CIFF50 Events Coordinator | Apply |
| Employment: | Seasonal Independent Contractor |
| Compensation: | $3,200.00, paid in installments, plus Festival Staff perks |
| Reports to: | Operations Director, Executive Director |
| Festival: | April 9-18, 2026 at Playhouse Square & Cedar Lee Theatre |
| Timeline: | February 2 – April 31, 2026
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Position Overview
The Cleveland International Film Festival (CIFF) is seeking an Events Coordinator to build and deliver select special events by contracting, timelining, and managing select events. This role will work closely with Operations, Executive Leadership, and special projects teams at Festival events across Cleveland (like film screenings, panels, industry events, receptions, and lounges). This role will help to shape CIFF’s event planning by contributing to processes, protocols, guidelines, and goals within the Operations Department.
Projected Pay Schedule (subject to change)
- $1,000.00 on 3/2/2026
- $1,000.00 on 4/1/2026
- $1,200.00 on 4/24/2026
Principle Duties
- Staff collaboration, including:
- Utilizing assigned CFS tools and applications, like AirTable and Slack
- Participating fully in meetings and training as assigned
- Collaborating productively with CIFF staff and volunteers
- Addressing conflicts proactively inside of CIFF’s pathways to resolution
- Collaborating on accessibility initiatives across departments
- Performing additional duties as assigned
- Pre-Festival planning, including:
- Booking vendors subcontractors to fulfill needs of special events, like food vendors, specialty furniture rentals, and associated staff for events like the Opening Night reception, Spill The Tea off-site event, and select sponsor activations or appreciation initiatives as assigned
- Festival execution, including:
- Coordinating vendors, including regular check-ins, facilitating communication and collaboration among the team
- Relaying project details to Venue Operations staff and volunteers
- Compiling and organizing the distribution of supplies and equipment
- Overseeing the set-up and breakdown of special event spaces for the Festival
- Liaising with venue staff
- Post-Festival documentation, including:
- Documenting departmental procedures alongside Operations Director
- Returning equipment and supplies to storage and organizing as assigned
- Providing post-Festival notes, feedback, and reports
- Participating in an exit interview as scheduled
Skills, Experience, Qualifications
- Experience coordinating people in live events, performance, backstage, or film production (3 years preferred)
- Working familiarity with Greater Cleveland event vendors (existing relationships preferred, but not required)
- Strong initiative, sense of urgency, and ability to work with a high degree of autonomy.
- High level of comfort handing pressure and understanding deadline-driven environments
- Attention to detail and a high level of accuracy
- Excellent organization, planning, and productivity skills
- Impeccable verbal and written communication skills
- Ability to work nights, weekends, and long days during scheduled Festival events
- Ability to move frequently between venues
- High technical aptitude, including proficiency in Google Workspace, Slack, Mailchimp, and virtual meeting platforms
- Experience in Airtable requested but not required
- Significant experience in arts-based customer service (3 years preferred)
Working Conditions
This position will require prolonged sitting, standing, and frequent moving during working hours. This position may require lifting, carrying, and loading equipment weighing up to 40 pounds. (Accommodations available.)
Location
Cleveland Film Society staff work in a mostly remote environment, with increasing time on site(s) as the Festival approaches. Festival events will occur at Playhouse Square, Idea Center, Cedar Lee Theatre, and other sites as scheduled. Candidates should be geographically based in Greater Cleveland by March 2026 for pre-Festival training, site visits, and preparatory work.
Applying
Interested candidates should submit a resume, cover letter, and complete a short questionnaire at this link. Please direct questions to Operations Director Woody Shticks at woody@clevelandfilm.org.
About CIFF
The Cleveland Film Society produces the Cleveland International Film Festival (CIFF), which stands as one of the longest-running and largest film festivals in the United States. CIFF promotes artistically and culturally significant film arts through education and exhibition to enrich the life of the community. We live our mission by presenting Cleveland audiences with the best new films from around the world which offer valuable insights into diverse cultures, relevant topics, and the independent perspectives of local and global filmmakers.
The Cleveland Film Society is an equal opportunity employer. We actively recruit a wide pool of applicants that represent dimensions of difference that include, but are not limited to: race, color, sex, sexual orientation, gender identity or expression, religion, disability, age, genetic information, veteran status, ancestry, national or ethnic origin, or any other legally protected status except as permitted by law.
Contractor Status
This position does not offer benefits. The earnings are subject to Self-Employment Tax and no deductions will be made on your behalf. This job is not eligible for any cost reimbursements related to the contracted work unless otherwise arranged. You will be issued an IRS Form 1099.
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